Administrative Coordinator

OnAim Conservation, a sculpture conservation company, is looking for an experienced administrative coordinator to join our team. This position is responsible for handling back-office operations such as digital file management and archiving, managing conservation treatment schedules and associated administrative tasks, as well as general bookkeeping tasks like expense tracking and payroll.

Previous experience as an office coordinator or office administrator is required. The candidate should be computer literate and have excellent writing skills. They should be able to work alone, have basic time management skills and be detail oriented.

This is a full-time in-person job. The standard work hours are Monday through Friday, 9:00 AM to 3:00 PM. The candidate would be able to do some work remotely after 6 months.

Responsibilities

  • Database management
  • Digital file management and back-up
  • Prepare contracts for upcoming treatments
  • Coordinate treatment schedules with clients.
  • Address scheduling conflicts, delays, and job-related issues promptly and update as needed.
  • Maintain accurate schedules, project details, and customer records.
  • Mailing list management
  • Order office and shop supplies
  • Research
  • Manage accounts payable and receivable
  • Track expenses and scan receipts
  • Process payroll
  • File quarterly sales tax
  • Knowledge of art history and an interest in art and outdoor sculpture is a plus

Qualifications and Skills

  • Previous experience as an office coordinator, administrative assistant, or office administrator is required.
  • Strong organizational and planning skills.
  • Able to maintain and work within a database.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.
  • Knowledge of general office procedures and administrative systems.
  • Ability to communicate professionally with clients and team members.
  • Additional administrative training or qualifications are a plus.

Required software knowledge:

  • Mac System and basic functionality
  • Google Suite (gmail, google docs, google sheets, google photos) 
  • Airtable
  • Adobe Suite (adobe acrobat a must, photoshop a plus)
  • Quickbooks

Pay:
$36,000 - $40,000 based on experience.
There is a probationary period of 3 months before a candidate qualifies for payroll.

Benefits:
Health insurance and paid time off benefits available after one year.

Language:
English required.
Conversational Spanish is a plus.

Ability to Commute:
Houston, TX 77076

Please send your resume and/or letter of interest to info@onaimconservation.com

OnAim Conservation, LLC. is an art conservation company located in Houston, Texas, for small to large scale outdoor sculpture needs. Our conservation efforts help to develop and implement a customized program for the maintenance of public and private art collections. If necessary, we can assess damage and offer treatment needed to restore the artwork to its original state. We can also arrange and oversee the safe transportation and installation of outdoor works.

Previous projects can be found on our website at www.onaimconservation.com.
Find out more about art conservation at https://www.culturalheritage.org/